***Applicants must be a current tenant of the CHA or currently hold a section 8 voucher through CHA.***
POSITION TITLE:TENANT COORDINATOR
The primary purpose of this position is to provide assistance and support to both central office staff as well as field staff. This is an "on call" per diem position without benefits and with a restriction of less than 30 hours a week. Individuals must be tenants of CHA or hold section 8 vouchers through CHA. Individuals could perform moderate complex clerical work, involving a variety of clerical tasks such as: typing, filing and answering telephones as well as various site related duties as noted below.
Duties are performed under the general supervision of a Department Head, Housing Manager, or other appropriate supervisory personnel.
All activities must support the Cambridge Housing Authority's ("CHA" or "Authority") strategic goals and objectives and produce results that accomplish the goals of the assigned department.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals must be tenants of CHA or hold section 8 vouchers through CHA.
Education and/or Experience
High School Diploma or equivalent and administrative/secretarial experience in an office environment preferred. An equivalent combination of education and experience may be considered. Ability to speak another language other than English is a plus.
To perform this job successfully, an individual should have strong computer skills (Microsoft Office). Ability to learn other computer software programs may be required by assigned tasks.
Although not required the ability to speak another language as well as English is useful, especially Spanish, Haitian Creole, Mandarin, Cantonese, Amharic, Russian and Portuguese
ESSENTIAL DUTIES AND RESPONSIBILITIES
The below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.
Types materials and correspondence from rough copy
Maintains filing system
Answers phones and helps to answer general inquires on matters relating to the department or housing development
Operates a variety of office machines such as computer, typewriter, calculator, photocopier, etc.
Performs other related duties as assigned
Flyer Delivery - Delivers flyers/notices to residents as directed
Elevator Assistance -Give assistance to residents when elevators are out of service - Must be able to make multiple trips up flights of stairs.
Escort - Provide escort for unit inspectors and monitor activity
Packing Assistant - Assist residents with packing to move. This task would require the ability to lift 50 pounds.
Measuring Assistant - Provide assistance to project managers by taking notes and holding tape measure.
Open and close community room for meetings.
Perform other related duties as assigned.
To perform the job successfully, an individual should demonstrate the following competencies:
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; recognizes working colleagues as customers.
Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively.
Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
Basic knowledge of general departmental practices and procedures
Skill in typing and filing
Ability to understand and follow verbal and written instructions
Ability to make moderately involved arithmetical computations
Ability to operate office machines such as: computer, typewriter, calculator, and photocopier
Ability to communicate effectively with others
Ability to maintain confidentiality regarding information regarding residents
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 10 pounds and walk up flights of stairs.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Per-diem, hours vary.
Not more than 30 hours per week.