Posting Description

ADMINISTRATIVE ASSISTANT, CYBORG PSYCHOLOGY, Media Lab, will provide varied and complex administrative support to Cyborg Psychology research group led by Assistant Prof. Pat Pataranutaporn and the Advancing Humans with AI (AHA) program where Prof. Pataranutaporn serves as co-director. Will be responsible for monitoring all financial activities for the research group and the AHA Program including working with Media Lab financial officer regularly to review budgets and spending, reporting back to the research group Director as needed; handling all financial transactions for the research group and the AHA program according to Media Lab Finance and MIT procedure, and compliance policy; coordinating and scheduling professor’s calendar, group calendars, research demos, and research meetings with internal/external partners, and monitor important deadlines; assisting professor with scheduling meetings with various internal/external collaborators; maintaining professors CV and bio sketches; coordinating logistics for meetings and workshops such as securing space, arranging catering including setup and cleanup, completing work orders and event registrations, coordinating online conferencing, working with suppliers for audio visual and other services; and support AHA events below and arrange logistics as detailed above.

A full job description is available here: https://www.media.mit.edu/about/job-opportunities/

Job Requirements

REQUIRED: High School diploma or equivalent; a minimum of three years of experience as an administrative assistant or related; effective communicator with exceptional verbal and written communication skills; and excellent customer service and interpersonal skills. PREFERRED: Associate or Bachelor’s degree; experience with MIT business apps: Microsoft Office, B2P, SAPgui, Concur, Google workspace, Dropbox; and interest in research group’s field.

This position is 20 hours/week and the Media Lab is currently working on a hybrid work schedule – 60% on campus in Cambridge, 40% remote. Work Schedule: to be determined.

Revised 12/9/2025

Posting Description

HUMAN RESOURCES ASSISTANT, Computer Science and Artificial Intelligence Lab, performs a broad range of HR services and processes in the MIT’s Computer Science and Artificial Intelligence Laboratory of over 1400 faculty, staff, postdocs, and students. Will be responsible for overseeing both graduate and undergraduate appointments and work closely with the CSAIL Human Resources team on a wide variety of tasks including, but not limited to: recruiting, on-boarding, recordkeeping, training, maintaining the HRIS, processing payroll, and providing administrative support for the team including developing correspondence, preparing reports, creating and maintaining employee files, and fielding all general HR inquiries.

Full job description is available here: https://www.dropbox.com/scl/fi/v9ja945cphsd0pd2zlpbl/HR-Rep-2-HR-Asst-Job-Desc-Nov-2025.docx?rlkey=bddswur2cdv0aoznqpnpnnz3n&st=em3jz99z&dl=0

Job Requirements

REQUIRED: A High school diploma or equivalent; a minimum of three years HR or administrative experience; ability to maintain the utmost level of confidentiality and effectively handle highly sensitive and personal information with discretion; excellent interpersonal skills: able to earn trust and credibility, and respond effectively to all levels and varying personalities; ability to work collaboratively and thrive within a team-based environment; demonstrated commitment to getting tasks accomplished; customer service skills: ability to establish self as a “go-to” HR resource for the team, faculty, students, visitors and employees; ability to use sound judgment in following and applying appropriate laws, regulations and policies; flexibility, resilience and ability to adapt to changing work conditions and assignments; ability to prioritize tasks, handle competing work assignments and meet deadlines with attention to detail and quality; strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint); Internet proficiency; and knowledge of or ability to learn human resource management systems.

12/5/2025

Salary Range: $60,000 – $70,000

POSITION PURPOSE:

As a Case Manager you’ll work with opportunity youth (ages 16-24) from the Boston Metro North region providing wrap-around supportive services and referrals ensuring that participants attain their High School Equivalency credential and secure high quality, good paying jobs. The Case Manager is a key team member on the YouthBuild Just A Start team. Their scope of work includes but is not limited to: 1) providing trauma-informed case management services to trainees and alumni, 2) collaborating with the Director of Youth and Alumni Services (DYAS) to design Life Skills curriculum for trainees, and 3) supporting  with leadership development training. The Case Manager works closely with the Director of Youth and Alumni Services to provide strength-based coaching to ensure trainees remain in good standing and successfully complete the program. This is an exciting career opportunity for an experienced equity-centered case manager with an interest in supporting young people achieve their personal and professional goals. The Case Manager will join a growing team of supportive service youth workers committed to YouthBuild trainees and our growing portfolio of young adult training programs.

PROGRAM BACKGROUND:

Just A Start is a community development corporation dedicated to promoting equity by creating access to stable housing and building pathways to economic opportunity. We build and preserve affordable housing, offer education and workforce training, and provide housing resources and services to low-to moderate-income people in Cambridge and nearby communities. Founded in 1968 as a teen summer jobs program, Just A Start has a long history of serving young people in Cambridge. YouthBuild Just A Start is a full-time, comprehensive youth workforce development program for ages 16-24 in the Boston Metro North region. Our program is one of 11 independently operated YouthBuild programs and members of the Massachusetts YouthBuild Coalition. As a proud affiliated member of the global YouthBuild movement, we help young people reclaim their education, gain job skills, and become community leaders. We define students by their potential, not their challenges, offering mentorship, counseling, and support. Utilizing positive youth development and trauma-informed practices, we provide wrap-around services and academic and career training to out of school youth. 

CASE MANAGEMENT AND SUPPORTIVE SERVICES

• Manage an average student case load of 15 active students as well as alumni by providing 1:1 case management services across Youth Programs (YouthBuild and Solar Start).
• Develop and administer the basic needs survey, develop Supportive Action Plans (SAPs), and Student Success Plans.
• Coordinate progress reviews ensuring that trainees receive timely feedback on their progress across all program components.
• Promote respect and responsibility by upholding YouthBuild policies through strength-based coaching. 
• Provide supportive service benefits to trainees such as the program stipend, MBTA passes, driving lessons, and other student milestone incentives.
• Maintain relationships and communicate with trainees, family members, guardians, as well as other service providers ensuring continuity of supportive services.
• Advocate for trainees who are court-involved through coordination and communication with lawyers, court-room advocates and accompanying youth to court appearances as necessary.
• Develop supportive service strategies in collaboration with other Just A Start departments as well as with Career Pathways, Education and Construction teams ensuring that trainees meet their educational and career goals.
• Support the effective placement and transition of eligible trainees in and out of Just A Start’s participant-designated transitional housing apartment units and coordinate as needed with JAS’ Resident Services and property management.
• Complete case notes and other required case management documentation in a timely, accurate, and strengths-based manner.
• Stay informed about community resources and eligibility requirements (e.g. unemployment, SNAP, housing, mental health services, food resources, etc).

LIFE SKILLS AND LEADERSHIP DEVELOPMENT

• Support the development and facilitation of 1-2 Life Skills classes per week focused on socio-emotional wellbeing. 
• Collaborate with the Director of Youth and Alumni Services to develop and co-facilitate the Youth Policy Council (YPC) and Alumni Advisory Board (AAB) design thinking social impact projects and the podcast.
• Co-design and plan program-wide activities (e.g. Pre-orientation, Graduation) and other celebrations that foster a sense of community.
• Work with the VISTA team to ensure that community resources and partnerships are cultivated that align with student needs and lead to successful outcomes.

QUALIFICATIONS / KEYS TO SUCCESS:

• Bachelor’s degree preferred, or equivalent combination of experience and education.
• Minimum of 3-5 years of related experience in case management/advocacy is strongly preferred.
• Love, equity-centered, sense of humor, and passion for working with young people and ability to build positive relationships with young people.
• Experience working with young people (ages 16-24) dealing with significant barriers or obstacles to success. 
• Demonstrated experience with group facilitation.
• Exposure to, or awareness of, principles of Motivational Interviewing (MI), Screening, Brief Intervention and Referral to Treatment (SBIRT), and Cognitive Behavioral Therapy (CBT) is a plus.
• Strong verbal and written communicator who is capable of managing up, down and across the department and organization to deliver quality and integrated services.
• Growth-mindset, patience, and understanding of the evergreen nature of youth needs and goals.
• Familiarity with Google Workspace, Box, Zoom, and Salesforce (or other CRM) preferred.
• Willingness to work flexible in-person/remote work hours outside of Monday – Friday 8:00 AM to 4:00 PM as needed in service to young people.
• Acceptable CORI/SORI is required.

We know that no individual candidate will possess every skill or experience listed. Studies show that women and people of color are less likely to apply for jobs unless they meet all qualifications. We encourage you to apply even if you don’t meet every requirement. If you’re excited about this role and our mission, we want to hear from you!

TO APPLY / WHAT TO EXPECT:

Please submit a resume in order to be considered for the role. In lieu of a cover letter you will be asked to respond to a prompt question during the application process. 

Qualified candidates may expect the following interview process:

• 45-60 minute Zoom interview with the hiring manager
• 60 minute in-person interview with program directors and trainees

SALARY AND BENEFITS:

The starting annual salary for this role is $60,000 -$70,000. In addition to a competitive salary, Just A Start offers excellent benefits, including medical, dental, Paid Time Off, Volunteer Time Off,  VTO, 13 paid holidays and a 401(k) retirement plan with a 3% employer contribution. Just A Start YouthBuild employees receive a minimum of $500 per year for professional/leadership development activities. In addition, Just A Start has implemented a “Find Your Joy Fridays” benefit that allows staff to leave early on Fridays. 

Just A Start is an Equal Opportunity Employer.  Our staff represents a wide range of ages, races, interests, and backgrounds coming together in pursuit of common goals.  We value diversity and work together to create an inclusive culture where people from all backgrounds can thrive and belong.   All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, genetics or any other characteristic protected by law.

Job Overview

The Event Manager oversees the sales, planning, and execution of private and public events at Eastern Edge Food Hall-a chef-driven, globally inspired dining destination in the heart of Kendall Square. Eastern Edge is a culinary collider where innovation meets indulgence, a dynamic intersection of culture, creativity, and cuisine. This leader is responsible for driving group sales, maximizing event revenue, and creating meaningful guest experiences through community activations, buyouts, and private dining opportunities. The Event Manager acts as the connective force between vendors, guests, and the operations team, ensuring every event reflects Ithaka Hospitality Partners’ culture of excellence, craftsmanship, and genuine hospitality. The role requires a balance of entrepreneurial drive, detail-oriented execution, and a sincere commitment to creating memorable, community-centered experiences.

Event Sales & Business Development

• Actively sell and prospect event opportunities with local corporate offices, Cambridge/Kendall Square businesses, and university partners.
• Manage all inbound leads and proposals through Tripleseat, ensuring timely responses and accurate contract documentation.
• Develop and maintain strong relationships with corporate clients, university partners, and community organizations to drive repeat business.
• Collaborate with marketing to promote private dining, full-hall buyouts, and seasonal activations.
• Forecast event revenue and build strategies to achieve quarterly and annual sales goals.

Event Planning & Execution

• Serve as the primary point of contact for all client communication from inquiry through post-event follow-up.
• Coordinate details with vendors, culinary teams, and operational leaders to ensure seamless event setup and execution.
• Oversee layout, décor, AV, staffing, and logistical needs for all events within the Food Hall and designated event spaces.
• Supervise setup and breakdown to ensure adherence to brand standards and guest expectations.
• Create event timelines, floor plans to support smooth execution.

Vendor & Client Collaboration

• Partner with Food Hall vendors to develop event-specific menus, tastings, and beverage pairings.
• Ensure vendor readiness and alignment for both private and public activations.
• Coordinate vendor participation in festivals, live music nights, chef demos, and community events.
• Support cross-promotions and brand collaborations that highlight the culinary diversity of Eastern Edge Food Hall.

Programming & Activations

• Develop and execute engaging public activations such as live music, sports viewing parties, themed food events, and community activations
• Partner with marketing and operations to create event calendars that enhance traffic during off-peak periods.
• Track performance of activations and recommend adjustments to drive increased engagement and profitability.
• Ensure all activations reflect the brand’s culture of creativity, inclusivity, and local connection.

Financial & Administrative Oversight

• Manage event budgets, deposits, invoicing, and post-event reconciliation.
• Prepare weekly and monthly sales reports for leadership review.
• Ensure compliance with all local regulations and IHP financial policies.
• Maintain accurate event documentation and cost tracking in Tripleseat and internal systems.

Guest Experience & Brand Representation

• Provide on-site leadership during events to ensure exceptional guest experiences.
• Anticipate client and guest needs, resolving issues with professionalism and warmth.
• Collect post-event feedback to inform continuous improvement.
• Represent Eastern Edge and IHP at community events, trade shows, and university functions to expand brand presence.

Leadership & Collaboration

• Work collaboratively with the Food Hall’s Operations Manager, marketing team, and vendor partners to ensure alignment across all initiatives.
• Foster a culture of sincere hospitality, creativity, and empowerment consistent with IHP’s core values.
• Support leadership development within the Food Hall team.

Qualifications

• Minimum two year of progressive hospitality or event management experience.
• Proven success in event sales, planning, and execution in a multi-vendor or food hall environment preferred.
• Preferred background in Tripleseat or comparable CRM/event management software.
• Strong organizational and communication skills with exceptional attention to detail.
• Financial acumen with experience in budgeting, forecasting, and P&L tracking.
• ServSafe and alcohol service certification (or ability to obtain).

Desired Attributes

• Hands-on, energetic, and relationship-driven.
• Creative thinker with a deep appreciation for community and culinary culture.
• Calm and confident under pressure with exceptional problem-solving skills.
• Entrepreneurial mindset with a passion for building programs from the ground up.
• Committed to Ithaka’s mission of purpose-driven hospitality and sincere connection.

Job Summary: Assists with preparing, seasoning, and cooking a wide variety of meats, vegetables, soups, breakfast dishes, and other food items.

-Receives food ingredients and supplies from main kitchen and pantry as required for daily operations.
-Reviews production schedule to determine food requirements including variety and quantity of food for preparation and to assemble supplies and equipment needed for daily cooking activities.
-Prepares and displays a wide variety of foods such as vegetables, fruits, meats, soups, salads, simple pastries/breads and cereals in accordance with prescribed recipes using a full range of cooking methods; tests foods being cooked for quality.
-Completes production sheets and other records as required.
-Maintains clean work areas, utensils, and equipment.
-Caters special events as required.
-Attends to day-to-day problems and needs concerning equipment and food supplies; detects and ensures disposition of spoiled or unattractive food, defective supplies/equipment, and/or other unusual conditions.
-Required to prepare special diets according to prescribed standards.
-Record inventory and/or order stock.

Qualifications

Education
High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?
No

Experience
experience working as a cook 5-7 years preferred

Knowledge, Skills and Abilities
– Ability to gather data, compile information, and prepare reports.
– Ability to safely use cleaning equipment and supplies.
– Ability to prepare and bake a variety of pastries, rolls and/or other baked goods.
– Skill in cooking and preparing a variety of foods.
– Knowledge of food preparation and presentation methods, techniques, and quality standards.
– Organizing and coordinating skills.
– Ability to accept receipt of goods and supplies.
– Knowledge of supplies, equipment, and/or services ordering and inventory control.

Physical Requirements

• Standing Frequently (34-66%)
• Walking Frequently (34-66%)
• Sitting Occasionally (3-33%)
• Lifting Occasionally (3-33%) 35lbs+ (w/assisted device)
• Carrying Occasionally (3-33%) 35lbs+ (w/assisted device)
• Pushing Occasionally (3-33%)
• Pulling Occasionally (3-33%)
• Climbing Occasionally (3-33%)
• Balancing Frequently (34-66%)
• Stooping Occasionally (3-33%)
• Kneeling Occasionally (3-33%)
• Crouching Occasionally (3-33%)
• Crawling Occasionally (3-33%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Frequently (34-66%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision – Far Constantly (67-100%)
• Vision – Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type Onsite

Work Location 1575 Cambridge Street

Scheduled Weekly Hours0

Employee Type Per Diem

Work Shift Day (United States of America)

Pay Range$18.22 – $26.06/Hourly

Mass General Brigham

Job SummaryThis position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Essential Functions:

-Manage and maintain executive schedules, including appointments, meetings, and travel arrangements

-Prepare, review, and edit reports, presentations, and other documents.

-Handle incoming and outgoing correspondence, including emails, letters, and phone calls.

-Organize and maintain office files, both electronic and physical.

-Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

-Arrange logistics for internal and external meetings, including room bookings and catering.

-Serve as the primary point of contact between executives and internal/external stakeholders.

-Draft and distribute memos, announcements, and other communications as directed.

-Oversee office supplies inventory, ordering, and distribution.

-Ensure office equipment is properly maintained and serviced.

-Coordinate with IT for technical support and equipment needs.

-Assist in the planning and execution of special projects and events.

-Monitor project timelines and ensure deadlines are met.

Qualifications

Education
High School Diploma or Equivalent required or Associate’s Degree Business Administration preferred or Associate’s Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Experience
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities
– Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
– Excellent verbal and written communication skills.
– Strong organizational and multitasking abilities.
– Ability to work independently with minimal supervision.
– Strong attention to detail and problem-solving skills.
– Familiarity with hospital administration processes and healthcare regulations.
– Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

65 Landsdowne Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range$20.43 – $29.21/Hourly

Grade4

Posting Description

ADMINISTRATIVE ASSISTANT 2, Laboratory for Nuclear Science (LNS), under minimal supervision, will provide comprehensive administrative support to active faculty members, postdocs, grad students and staff at LNS; demonstrate exceptional attention to detail with discretion and independent judgment in considering a course of action for a wide variety of matters; and demonstrate a high level of initiative, taking action to address needs and anticipate consequences of actions, potential problems, or opportunities for change.

The full job description is available here: https://web.mit.edu/lns/jobs/index.html.

Job Requirements

REQUIRED: High School diploma; a minimum of three years of administrative experience, preferably in higher education; strong Microsoft Office Suite experience; interest and ability to resolve problems in a thorough and timely manner; ability to juggle multiple tasks and meet deadlines without compromising quality; scheduling and calendar management skills; good attention to detail and the ability to proactively anticipate issues and complications before they arise; strong written and oral communication skills; excellent spelling, punctuation, and grammar; superior organizational skills, interpersonal skills, data entry skills and capacity to use databases regularly; ability to work under minimal supervision and be able to anticipate and act on the needs of the direct managers and other stakeholders; demonstrated skill dealing with confidential material; resourcefulness, tact and the ability to manage a high volume of work; ability to identify and quickly learn new applications as necessary; and ability to lift and move up to 25 lbs. 

PREFERRED: Bachelor’s degree and MIT experience or experience in higher education.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

These positions will be filled via a lottery program. The primary responsibility of this position is basic laboring duties. Positions are outdoors, typically on rubbish trucks, in the cemetery or on parks and public properties. Seasonal Laborers perform a combination of a variety of unskilled labor duties of which the following are typical examples:
• Picking up rubbish from sidewalks in front of houses and other establishments as required, loading refuse onto trucks, collecting garbage, yard waste and bulky items;
• Shoveling materials and leveling areas, removing snow and ice using manual or small powered equipment, spreading salt on icy areas, digging holes, trenches, and other excavations, cleaning out sewers and catch basins;
• Loading and unloading supplies, moving furniture, assisting in placing and holding heavy items in place;
• Cleaning litter and debris from sidewalks, streets, gutters , and parking lots;
• Mowing grass using hand or powered equipment;
• Trimming shrubs and lower parts of trees along sidewalks and streets;
• Using standard tools, i.e., shovels, picks, axes, saws, heavy wrenches and small powered equipment;
• Performing other routine duties as assigned such as cleaning, sweeping, waxing, buffing, polishing, washing floors, walls, sinks, toilets, and other fixtures; picking up, collecting, and disposing of trash; seeing to it that supplies such as soap, towels, and paper are available.

MINIMUM REQUIREMENTS:

Must be a Cambridge resident at time of appointment. Must have proper clothing and footwear, including work boots, in order to perform work safely.

PHYSICAL DEMANDS:       Duties range from light physical to heavy laborious tasks.  All labor positions, skilled, semi-skilled, and unskilled in the Cambridge Department of Public Works require a combination of repetitive:  lifting between 25-100 pounds, bending, squatting, stretching, pushing, dragging, reaching, climbing, and pulling. Employee is required to adhere to all safety and dress code policies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:    Candidate will be exposed to all weather conditions and will work in a moderate to high noise level environment caused by sound of machinery or powered equipment being used.

LOTTERY INFORMATION:

• An application will be valid for one year after filing.
• Only one application per person in each twelve-month period will be eligible for the lottery.   In the case of multiple application, the first complete application received will be eligible for the lottery. 
• If your name is selected, we will notify you to come to our location at 689 Massachusetts Avenue, Cambridge, MA 02139 to fill out a CORI form and bring in a current ID with the Cambridge address you gave us on your application.
• Click here to download the Applicant Packet